Monthly bookkeeping in Estonia: cost, plans and online service
Monthly bookkeeping for an Estonian OÜ costs from 20 EUR a month and covers transaction posting, bank reconciliation, VAT returns and the annual report. An OÜ (osaühing) is an Estonian private limited company. The work is done online, so owners who live abroad or hold e-Residency do not need to travel. We keep the books up to date each month and file the tax returns on time, so you can see what the business earned.
From €20/month · Fully remote, no visit to Estonia needed
The price is a starting point, not a quote. The written offer confirms your final price.
Who this is for
- e-Residency OÜs run from outside Estonia
- Small and medium Estonian companies that want to stop keeping books in a spreadsheet
- E-commerce and marketplace sellers with many small payouts each month
- Companies switching accountants mid-year
- Consultancies, agencies, IT and SaaS businesses
Estonian law requires every company to keep accounting records from the day it is registered, under the Accounting Act and the Estonian financial reporting standards. In everyday terms, every payment in or out has to be written down and backed by a document. This applies whether or not the company has revenue, wherever the owner lives, and however the company was set up. A dormant company still needs books and an annual report.
Our monthly service takes care of that for you. You forward documents, or connect your bank and invoicing tool once, and we do the rest. We work with the common Estonian systems and with the tools e-residents already use. If you have no preference, we set up a system that keeps your costs down.
Most of the companies we keep books for belong to people who do not live in Estonia. Many of these owners have never visited the country, and that is quite normal. The same tax returns, deadlines and annual report apply to them.
The work is online from the first day. You send documents by email, shared folder or invoicing feed, approve things in writing, and sign with an e-Residency card, Smart-ID or Mobile-ID. Below you will find the prices, what decides them and what is not included.
What is included
Transaction processing
We sort each bank movement into the right category and record it in the correct account, the way Estonian practice expects. Payments in other currencies are converted at the correct rate.
Bank reconciliation
Each month we check that the books match every account: business bank, Wise, Revolut, Payoneer, Stripe, PayPal and other payment-processor settlements.
Purchase and sales invoices
We register your invoices and check that incoming ones meet the formal requirements of the VAT Act. We point out anything that could cause a problem in a review by the Estonian Tax and Customs Board (the Tax Board).
VAT return (KMD)
If your company is VAT registered, we prepare and file the monthly VAT return by the 20th of the following month. It goes with the KMD INF annex, which lists larger invoices.
Payroll and TSD
Salaries, board member fees and the TSD by the 10th, when you have people on the payroll. The TSD is the monthly Estonian payroll tax return.
Annual report
We prepare and file it by 30 June as part of each monthly plan, so there is no separate bill at year end.
Monthly reporting
A short balance sheet and profit-and-loss report, so you can see cash, profit and tax position without opening the books.
Tax Board correspondence
We are your contact point for routine Tax Board questions and reply on your behalf.
How much does monthly bookkeeping in Estonia cost?
Monthly bookkeeping at SPATIAL EYE OÜ costs from 20 EUR a month for a dormant company to 299 EUR a month for multi-channel, multi-country operations. There are six plans. Prices exclude VAT and include the annual report. For the wider market picture, see what bookkeeping costs across Estonia.
| Plan | Per month | Best for |
|---|---|---|
| Micro (non-VAT) | 20 EUR | Dormant or very small companies |
| Micro VAT | 45 EUR | VAT-registered small companies |
| Business | 60 EUR | Growing companies with regular activity |
| Seller | 99 EUR | E-commerce and marketplace sellers |
| Growing | 199 EUR | Higher volume, inventory and integrations |
| Scaling | 299 EUR | Multi-channel and multi-country operations |
To confirm your plan, email timoffei@spatial-eye-finance.com with the registry code, VAT status, number of people on the payroll and expected transactions. We reply with a monthly price in writing.
What decides your price?
Two things decide your price: how many people are on the payroll and how many transactions the company has each month.
Payroll. Each person adds a salary calculation, a payslip and a line on the TSD, the monthly payroll tax return, which is due by the 10th. A company that pays only a board member fee sits near the bottom of a plan. A team with variable hours and benefits needs more work. The detail is on the payroll services page.
Transactions. A quiet consultancy and a marketplace seller can have the same turnover and very different bookkeeping. The seller has hundreds of small payouts to record, which is why we have a Seller plan. VAT registration matters mostly at the small end, where it moves a company from 20 EUR to 45 EUR.
What counts as a transaction?
A transaction is any single item that has to be recorded in the books: a bank movement, a sales invoice or a purchase invoice.
- Bank movements: a customer payment, a supplier payment, a card payment for software, a bank fee, a currency conversion in Wise or Revolut, or a Stripe or PayPal payout.
- Sales invoices: each invoice you issue to a customer, whether it has one line or twenty.
- Purchase invoices: each invoice or receipt you receive, such as rent, a contractor invoice, a laptop or an advertising bill.
The invoice and the payment that settles it are both recorded. We agree a realistic monthly volume in the written offer, and that volume points to a plan.
Is the fee fixed, with no per-transaction billing?
Yes, the monthly fee is fixed at the plan price, with no charge per transaction and no separate charge per VAT return.
Say you sell online and your orders double before Christmas. Within your plan, a busy month costs the same as a quiet one, so the cost is easy to budget as one line.
A different plan applies only if the business itself changes, and we agree that with you in writing first. If you compare offers, it helps to look at the total for your busiest realistic month.
Can a non-resident owner use monthly bookkeeping in Estonia?
Yes, the service is fully remote, and an e-Residency owner does not need to travel to Estonia at any point. Our e-Residency company accounting works the same way.
- Documents: by email, a shared folder or a direct feed from your invoicing tool. After the first month most clients send nothing by hand.
- Approvals: in writing. We ask a short question and you answer it.
- Signatures and access: you sign the annual report with your e-Residency card, Smart-ID or Mobile-ID, and you give us access in the e-Tax Board online.
Living abroad does not raise the fee on its own. We cover the Estonian side only, so your own country's tax position needs a specialist there.
What is not included in the monthly fee?
The annual report is included in every monthly plan, but catch-up work on past periods is quoted separately.
- Catch-up work: bookkeeping for months before we start, covered by catch-up bookkeeping.
- Standalone annual report: for a company not served monthly, annual report filing starts at 190 EUR.
- Tax advice abroad: we are accountants in Estonia and do not file in other countries.
What matters for Estonian bookkeeping in 2026?
The standard VAT rate has been 24% since 1 July 2025, and registration is required above 40,000 EUR. The VAT return (KMD) is due by the 20th of the following month and the annual report by 30 June. Corporate income tax is 0% on retained profit and 22% on distributed profit, calculated as 22/78 of the net distribution. In plain terms, profit you keep in the company is not taxed until you pay it out. The Estonia VAT guide has the detail.
How it works
Your email and a sentence about what you need is enough to start. If you also answer a few optional questions, our first reply will already include a price.
Tell us about the company
A short form that takes about two minutes: registry code, VAT status, number of people on the payroll and roughly how many transactions a month.
Fixed quote and agreement
You receive a firm monthly price in writing and a service agreement.
Access and handover
You give us access in the e-Tax Board, the Tax Board's online portal. If you are switching, we collect the previous accountant's data and check the opening balances.
We run it monthly
You send documents and we file the declarations. You get a monthly report, and we contact you only when we need something from you.
Frequently asked questions
How much does monthly bookkeeping cost in Estonia?
Our six monthly plans run from 20 EUR for a dormant company with no VAT registration to 299 EUR for multi-channel, multi-country operations. In between are 45 EUR for a small VAT-registered company, 60 EUR for regular activity, 99 EUR for e-commerce sellers and 199 EUR for higher volume with inventory and integrations. All prices are monthly, exclude VAT and include the annual report. The written offer confirms your plan once we have seen how the business works.
Does monthly bookkeeping in Estonia work for non-residents?
Yes, and most of our clients are in that position. Estonian bookkeeping does not require you to be in the country, and living abroad does not raise the fee on its own. The fee can rise because of what often comes with it: customers in several countries, money arriving through several platforms, or people paid abroad. Where your personal tax position depends on the law of your own country, you need a specialist there. We cover the Estonian side.
Is monthly bookkeeping in Estonia fully online?
Yes. You give us access in the e-Tax Board from wherever you are and send documents by email, shared folder or a feed from your invoicing tool. You sign the annual report digitally with an e-Residency card, Smart-ID or Mobile-ID. Nothing needs to be posted and no meeting is required.
What counts as a transaction?
A transaction is any single item that has to be recorded: a bank movement, a sales invoice or a purchase invoice. Examples are a customer payment, a supplier payment, a card payment for a subscription, a bank fee, a Stripe payout, an invoice you issue and an invoice you receive. The expected monthly volume helps decide which plan fits.
What happens if my books are several months behind?
We review what exists and quote the catch-up period separately, so you see both numbers before anything starts. From the handover onwards, you move onto your monthly plan. Late annual reports can be brought up to date as part of the same work.
What is not included in the monthly fee?
Catch-up work on past periods is quoted separately. Tax advice for your home country is outside our scope, because we are accountants in Estonia and do not file abroad. The annual report is included in every monthly plan. A company that does not use monthly bookkeeping can still order a standalone annual report, which starts at 190 EUR.
How fast can monthly bookkeeping start?
It can start as soon as you have sent the short company form, accepted the written offer and granted e-Tax Board access. Granting access takes a couple of minutes online, and no meeting is needed. If you are switching accountants, we collect the previous data and check the opening balances before the first monthly cycle.
Does being VAT registered change the price?
Yes, at the small end. A non-VAT micro company pays 20 EUR a month and a VAT-registered one pays 45 EUR a month, because the monthly VAT return is extra work. Registration becomes compulsory above 40,000 EUR of turnover (sales), and the return (KMD) is due by the 20th of the following month.
This page is for general information. For a better answer, get in touch and receive a personal recommendation.
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