e-Residency accounting for your Estonian company
Accounting for an e-Residency company costs from 45 EUR a month and covers bookkeeping, VAT returns and the annual report, handled fully online. You run the company from another country, and we handle the Estonian side, so you do not need to travel to Estonia.
From €45/month · Fully remote, no visit to Estonia needed
The price is a starting point, not a quote. The written offer confirms your final price.
Who this is for
- Freelancers and consultants operating through an Estonian OÜ
- Founders of remote software and digital-product companies
- Digital nomads with no fixed tax residence
- Non-EU founders using Estonia as an EU base
An e-Residency OÜ is an ordinary Estonian private limited company (osaühing). It has the same bookkeeping duty, the same tax return deadlines and the same annual report as a company owned by someone living in Tallinn. What differs is the situation around it.
It matters where you are tax resident and where the company is really run from. It also matters whether your work abroad creates a permanent establishment (a taxable presence in that country), and which country may tax your board fee. If your customers are in several EU member states, the EU VAT rules come into play as well.
These cross-border questions need attention from the start. We work with founders outside Estonia every day. The routine work runs online, and we look at the cross-border questions early, before they turn into a problem.
What is included
Full monthly bookkeeping
Bank and payment-processor reconciliation, invoices, expense categorisation and monthly reporting.
VAT registration and returns
We assess whether and when you must register, handle the application, and then file the monthly VAT return (KMD).
Annual report filing
Prepared in Estonian, in the format the Commercial Register requires, and filed before the 30 June deadline.
Board member fee and salary structuring
A clear view of how your board fee and dividends are taxed in Estonia, and where your country of residence may tax them too.
Permanent establishment review
A plain assessment of whether your activity abroad creates a taxable presence there. Missing this can be one of the more expensive mistakes for an e-resident.
Dividend planning
We calculate distributions so you know the Estonian tax cost before you pay a dividend.
What does e-Residency accounting include?
E-Residency accounting for an Estonian OÜ includes monthly bookkeeping, VAT registration and returns, and the annual report, from 45 EUR a month.
- Bookkeeping. Bank and payment-processor reconciliation, invoices and monthly reporting.
- VAT. Registration assessment, the application and the monthly VAT return (KMD) by the 20th.
- Annual report. Prepared and filed with the Commercial Register, included in every monthly plan.
- Cross-border review. Tax residence, permanent establishment, board fee and dividend planning.
What changes when the owner is an e-resident living abroad?
The Estonian obligations stay the same, and what changes is the cross-border layer around them.
| Question | Why it matters | What we do |
|---|---|---|
| Tax residence | Your home country may tax you personally | Tell you where the risk sits |
| Place of management | Activity abroad can create a permanent establishment | Review it before it becomes a cost |
| Board fee | Two countries may claim a right to tax it | Show how it is taxed on both sides |
| EU VAT | Customers in several member states change the rules | Map your sales flows and registration triggers |
Where your personal tax position depends on the law of your own country, you need a specialist there. We cover the Estonian side and tell you clearly where it ends.
How do documents and approvals work remotely?
Everything runs online, with no meeting and no paper by post: documents by email or shared folder, approvals in writing and digital signatures.
- You give us access in the e-Tax Board online, which takes a couple of minutes.
- You send documents by email, shared folder or a feed from your invoicing tool.
- We ask a short question when something is unclear, and you approve in writing.
- You sign the annual report digitally with your e-Residency card, Smart-ID or Mobile-ID.
A call is useful once or twice a year when something structural changes, and we suggest one at that point.
How much does e-Residency accounting cost?
E-Residency accounting costs from 45 EUR a month for a small VAT-registered company, with six fixed plans up to 299 EUR a month.
| Company | Plan | Per month |
|---|---|---|
| Dormant, no VAT registration | Micro (non-VAT) | 20 EUR |
| Small consultancy or freelancer, VAT registered | Micro VAT | 45 EUR |
| Regular activity and monthly reporting | Business | 60 EUR |
| E-commerce and marketplace seller | Seller | 99 EUR |
| Higher volume, inventory and integrations | Growing | 199 EUR |
| Multi-channel and multi-country operations | Scaling | 299 EUR |
Prices exclude VAT and include the annual report. The full plan comparison is on the monthly bookkeeping page.
How is profit taxed in an e-Residency company?
Retained and reinvested profit is taxed at 0%, and distributed profit at 22%, calculated as 22/78 of the net distribution.
Say you want to pay yourself a net dividend of 7,800 EUR. The company then pays 2,200 EUR of Estonian tax on top. Nothing is due until the profit is paid out, and with dividend planning you know the tax cost before you decide.
Can you help if the company already has problems?
Yes, late reports, a missed VAT registration and unfiled declarations can usually be fixed, and starting early keeps the cost down.
Many e-Residency companies come to us after a year of doing the books alone. The first job is to find out where the records stand and which filings are missing.
We review what exists and quote the catch-up work separately, so you see both numbers before anything starts. Then the company moves onto a monthly plan.
Have you not applied for e-Residency yet?
Applying for e-Residency is a separate step from accounting, and the process is described in how to apply for e-Residency.
Once you have the card and a company, email timoffei@spatial-eye-finance.com with the registry code and where you live. We reply with a fixed monthly price in writing.
How it works
Your email and a sentence about what you need is enough to start. If you also answer a few optional questions, our first reply will already include a price.
Short intake form
Tell us where you live, what the company does, and roughly what it turns over.
Structure review call
We point out the cross-border issues that apply to you: residency, permanent establishment and VAT registration triggers.
Onboarding
Access in the e-Tax Board (the Tax Board's online portal), the document flow and a fixed monthly fee.
Ongoing compliance
Monthly declarations, the annual report, and a clear answer when you plan something new.
Frequently asked questions
How much does e-Residency accounting cost?
It starts at 45 EUR a month for a small VAT-registered company. Our six plans run from 20 EUR for a dormant company to 299 EUR for multi-channel, multi-country operations. All prices are monthly, exclude VAT and include the annual report. The written offer confirms your plan once we have seen how the business works.
Do I have to visit Estonia for e-Residency accounting?
No. Onboarding, tax returns and the annual report all work remotely, with your e-Residency card or an authorisation in the e-Tax Board. Some of our clients have never visited Estonia.
Does an e-Residency company pay 0% tax?
Not exactly. Estonia does not tax retained corporate profit, so profit reinvested in the business is untaxed. When profit is paid out as a dividend, it is taxed at 22/78 of the net amount. In other words, the tax is postponed until you pay out profit, not removed.
Will my home country still tax me?
Possibly. Your personal tax residence matters, and so does the place the company is actually managed from. We tell you plainly where the risk is. A tax adviser in your home country can confirm how the rules apply to you.
This page is for general information. For a better answer, get in touch and receive a personal recommendation.
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